Administrative Assistant

Johnson Controls • Atlanta, GA

1d • $21 - $28 • Onsite

About The Position

This role provides critical administrative and operational support for subcontractor onboarding, requisition creation, payment coordination, and logistics management. The position is responsible for maintaining accurate documentation, supporting vendor setup, tracking purchase orders, and resolving payment discrepancies to ensure smooth and compliant operations. The ideal candidate is highly organized, detail-oriented, and experienced in vendor coordination, financial tracking, and cross-functional collaboration. This role requires proficiency in Microsoft Office and ERP systems, along with the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent required
• 2–4 years of experience in administrative or operational support, preferably in subcontractor coordination, procurement, or accounts payable.
• Experience with requisition and payment processes, vendor communication, and financial tracking.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with procurement and financial systems.
• Experience working with ERP platforms (e.g., SAP, Oracle).
• Experience using collaboration tools such as SharePoint and Microsoft Teams.
• Strong organizational, time management, and problem-solving skills.
• Ability to manage multiple priorities with a high level of accuracy.

Nice To Haves

• additional education in Business Administration, Finance, or related field preferred.
• Experience working with cross-functional teams such as procurement, finance, and logistics.
• Exposure to ERP platforms and enterprise systems.

Responsibilities

• Collect, review, and organize required subcontractor documentation, including banking and compliance records.
• Create and maintain subcontractor profiles within internal systems to ensure operational readiness.
• Create requisitions and ensure timely processing in alignment with business needs.
• Monitor purchase order (PO) status and follow up to ensure timely receipt and payment.
• Investigate and resolve payment discrepancies in partnership with cross-functional teams.
• Track aging reports and proactively address potential delays to maintain financial accuracy.
• Oversee field storage lockers, ensuring timely payments and accessibility for technicians.
• Maintain regular communication with logistics providers to monitor account balances and resolve issues.
• Manage rental agreements and associated payments for designated office locations.
• Partner closely with Procurement, Accounts Payable, Finance, and Logistics teams to ensure efficient subcontractor operations and payment processing.
• Support process improvement initiatives to enhance accuracy, compliance, and efficiency.
• Takes ownership of vendor onboarding and payment processes, ensuring timely and accurate execution.
• Proactively identifies and resolves issues while maintaining compliance.
• Collaborates across teams to streamline workflows and improve operational efficiency.

Benefits

• Competitive salary
• Paid vacation/holidays/sick time - 15 days of vacation first year
• Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one
• Extensive product and on the job/cross training opportunities
• Outstanding resources
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED