Admin Assistant - School

Charter Schools USA•Plantation, FL

About The Position

The Administrative Assistant is responsible for ensuring the smooth and efficient operation of the school office so that it can have a positive impact on students’ education. The role supports the principal and school staff by managing office routines, communications, records, schedules, and administrative processes. The assistant is expected to contribute to a team environment, uphold CSUSA’s mission and values, protect confidential information, and provide organized, accurate, and professional support.

Requirements

High school diploma or equivalent.
One to two years of office experience with a wide variety of responsibilities.
Successful criminal and employment background checks.
Comfort working in a learning environment as part of a team.
Demonstrated proficiency with Microsoft Office (Word, Excel, and PowerPoint), a Student Information System (SIS), and email communications.
Demonstrate commitment to company values.
Demonstrate enthusiasm, reliability, punctuality, ability to follow instructions and management direction, and willingness to solicit feedback to improve performance.
Excellent interpersonal skills, including poise, tact, diplomacy, and the ability to handle sensitive and confidential situations.
Excellent oral, written, interpersonal, presentation, active-listening, negotiating, and influencing communication skills, and strong phone etiquette.
Proactive, takes initiative, thinks creatively, drives projects to completion, and insists on high-quality work.
Strong customer orientation and ability to work with staff and individuals at all organizational levels.
Ability to work with large amounts of data, research and interpret records, detect errors, and make corrections.
Commitment to improving and promoting quality, accuracy, thoroughness, and best practices.
Bilingual ability may be required depending on the advertised vacancy.
CSUSA may accept appropriate alternatives to the stated requirements.
May perform other duties as assigned.

Responsibilities

Demonstrate knowledge of and commitment to CSUSA’s and the school’s vision, mission, and values, acting ethically and promoting teamwork.
Follow through on assigned duties and projects, participate in training, review relevant developments and information sources, follow company policies and applicable laws, and adhere to safety procedures.
Consult directly with CSUSA personnel when applicable.
Take and transcribe dictation and prepare reports, correspondence, observation and evaluation reports, letters, memos, newsletters, presentations, and other documents as directed by the principal.
Maintain the principal’s appointment schedule and arrange meetings, conferences, interviews, and other activities.
Coordinate assignments and work of substitute teachers.
Perform office routines, including sorting mail, operating the copy machine, and serving as telephone receptionist.
Prepare, process, and oversee purchase orders.
Maintain an appropriate filing system and retrieve documents as needed.
Manage records and correspondence, improve systems when necessary, and respond to requests for information.
Serve as an information resource for other office personnel and communicate assigned duties to them as required.
Organize and prioritize multiple assignments while maintaining a process-driven, detail-oriented approach.
Maintain confidentiality of school business and provide professional, courteous service to constituents.