Administrative Assistant
About The Position
Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing administrative and billing support to our executive leadership and Accounting and departments. This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination. The Administrative Assistant will split time between supporting Engineering with billing, invoicing, and vendor coordination (50%), providing direct administrative support to executive leaders, and assisting the Accounting team with financial administration and reporting.
Requirements
- 3+ years of experience in an accounting, administrative, executive assistant, or office management role
- High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
- Exceptional organizational, time-management, and multitasking skills
- Strong attention to detail and accuracy, especially with financial data
- Professional communication skills and a hospitality-focused mindset
- Ability to adapt, prioritize, and remain composed in a fast-paced environment
Nice To Haves
- Previous experience supporting accounting or finance functions strongly preferred
Responsibilities
- Process and track Engineering department invoices, purchase orders, and vendor billing
- Coordinate with vendors and internal teams to resolve billing discrepancies
- Maintain service contracts, compliance documentation, and project records
- Support Engineering leadership with scheduling, reporting, and administrative needs
- Provide high-level administrative support to executive leaders, including expense reports and correspondence
- Prepare agendas, presentations, reports, and meeting minutes
- Serve as a professional liaison between executives and internal and external stakeholders
- Handle confidential and sensitive information with discretion and professionalism
- Assist with data entry, invoice processing, and expense tracking
- Support accounts payable and receivable workflows and internal reporting
- Coordinate documentation and follow-up related to financial audits and deadlines
- Maintain organized digital and physical financial records
Benefits
- Competitive compensation and comprehensive benefits
- Opportunities for professional growth within a luxury hospitality brand
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
