Administrative Assistant

SOUTHERN INYO HEALTHCARE DISTRICT • Lone Pine, CA

39d • Onsite

About The Position

This role provides administrative support for all chief officers, Medical Staff, and the Board of Directors. Responsibilities include answering phones, managing schedules, ensuring chiefs are prepared for meetings, assisting with document preparation, scheduling Board meetings, completing Board packets, and posting public notices.

Requirements

• High School Diploma or equivalent
• Three years as an administrative assistant
• Proficiency in Windows-based products including MS Office
• Ability to communicate clearly in both oral and written forms using the English language
• Ability to take initiative and use discretion to complete a variety of Executive level communications in a confidential manner
• Ability to respond to common inquiries or complaints from residents, patients, physicians, peers, regulatory agencies, or members of the business community
• Ability to post images and documents within the systems used by SIHD for administrative, accounting and compliance functions
• Ability to work independently
• Ability to take work direction from multiple supervisors
• Ability to manage a busy work environment
• Understanding of the Brown Act and public meeting management
• Excellent organizational and analytical skills
• Ability to coordinate multiple tasks simultaneously and manage priorities and workflow
• Ability to use sound judgment and mature decision-making in the absence of direct supervision
• High degree of responsibility for confidentiality
• Professional appearance and demeanor

Nice To Haves

• Flexibility for evening meeting attendance

Responsibilities

• Support each chief officer with phone management, schedule management, meeting preparation, document and PowerPoint presentation creation, printing, faxing, and scanning.
• Support the Board of Directors with meeting scheduling, Board packet preparation, public notice posting, liaison with legal counsel, recording and maintaining meeting minutes, and managing press releases.
• Coordinate staff meetings, maintain the conference room calendar, update and maintain facility bulletin boards, maintain all phone lists, act as Employee Activities Lead, handle all staff announcements, manage the housing schedule, and perform other additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED