Administrative Assistant

BCFS Health & Human Services • Abilene, TX

1d • Onsite

About The Position

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. BCFS Health and Human Services, established in 1944, is a non-profit organization with locations and nationally doing noble work across Texas and the United States, specializing in community-based care for at-risk families and children (abused and/or neglected & domestic violence), prevention & early intervention services, housing for young adults aging out of the foster care system, mental health & life skill services, advocacy and case management coordination for survivors of human trafficking, medical programs for women who are pregnant or post-partum, and serving families who have a child with a disability or special needs by providing them with an opportunity to visit the world’s first theme park designed with individuals with special needs in mind.

Requirements

• High school diploma or GED equivalent.
• 2 years of administrative experience with advanced skills in Microsoft Word and Excel.
• Maintain certificates required for the position including but not limited to First Aid and CPR.
• Valid Texas Driver’s license with a clear driving record and reliable transportation.
• Pass a pre-employment drug screen and random drug screens.
• Provide proof or work eligibility status upon request.
• Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Associate's degree.
• Experience managing multiple databases and filing systems.

Responsibilities

• Accept and screen incoming communications.
• Assist with intake processes.
• Data entry and maintenance of client information.
• Manage case files.
• Manage purchasing and inventory.
• Assist with budget tracking.
• Type and design documents.
• Coordinate travel arrangements.
• Support staff with administrative tasks.
• Work with various staff members and stakeholders.
• Attend meetings and trainings.
• Provide community outreach.
• Provide follow-up activities with clients and families.
• Maintain familiarity with community resources.
• Provide 24-hour on-call services (FAYS and HOPES).

Benefits

• Annual Influenza vaccination (or approved exemption as a medical or religious accommodation).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED