Administrative Assistant (Supervisory)

School District of Lancaster•Carter Administrative Offices, PA

About The Position

The Administrative Assistant provides a high level of administrative support to a Director or High School Principal within the District, ensuring optimal efficiency and effectiveness within their respective area. The position also supports departmental financial objectives, including budget monitoring, invoice and bill processing, purchase orders, inventory management, vendor and contractor coordination, report publication, and recordkeeping for departmental accountability and fiscal responsibility. The role requires confidentiality and discretion when handling sensitive information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Three years of administrative support experience.
High school diploma or GED.
Excellent computer skills.
Proficiency with Microsoft Office Suite, Google Docs/Drive, SmartSheets, and similar tools.
Proficiency in typing, spelling, grammar, and composition.
Ability to communicate effectively and professionally with staff and the public.
Ability to support a positive and caring culture of diversity, equity, inclusion, and belonging.
Patience and tolerance for flexibility in the daily schedule.
Confidentiality.
Communication, decision-making, planning and organizing, relationship-building, resilience, customer focus, teamwork, flexibility and adaptability, organizational savvy, and critical-thinking competencies.

Nice To Haves

Experience supporting a senior leader.
Associate degree in Business Administration or a similar field.
Clerical certification.
Bilingual in Spanish.

Responsibilities

Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences.
Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing relevant materials.
Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
Prepare and edit documents, reports, presentations, and other materials as needed.
Conduct research, gather data, and compile information to support projects or initiatives.
Perform general clerical duties, such as photocopying, filing, and organizing documents.
Coordinate and maintain office supplies and equipment inventory, ordering supplies as needed.
Provide support in organizing company events and special projects.
Liaise with internal teams and external stakeholders to support effective communication and collaboration.
Maintain confidentiality and discretion when handling sensitive information.
Support department financial objectives by monitoring budgets, invoices, and bills; issuing purchase orders; managing inventory; coordinating with vendors and contractors; publishing reports; and maintaining records.