Administrative Assistant

L. Rose Recruiting • Winter Park, FL

8d

About The Position

L. Rose Recruiting is partnering with Streamex, a publicly traded fintech company, to find an Administrative Assistant. This role will provide high-level administrative support to executive leadership and the broader team, ensuring the organization runs smoothly. The position involves managing schedules, coordinating meetings and travel, assisting with office and employee needs, maintaining documentation, and supporting various projects. As Streamex grows, this role has the potential to expand in scope and responsibility. This is an exciting opportunity for a highly organized and proactive individual to make an immediate impact in a fast-paced company.

Requirements

• 3–5 years of professional experience in administrative, executive support, office administration, or a related role.
• Strong administrative and/or executive support background.
• Experience managing calendars, meetings, travel, documentation, and competing priorities.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and follow-through.
• Ability to work independently while collaborating effectively with others.
• Proficiency with Microsoft Office.
• Professionalism, sound judgment, and discretion when handling confidential information.
• Ability to adapt quickly and remain organized in a fast-paced environment.

Nice To Haves

• Experience supporting executive leadership.
• Experience within finance, financial services, fintech, banking, wealth management, or a related industry.
• Experience working in a high-growth or entrepreneurial environment.
• Experience with Salesforce or another CRM platform.
• Experience with DocuSign and project management software such as Asana, ClickUp, Monday.com, or Jira.

Responsibilities

• Provide administrative support to executive leadership.
• Help ensure the day-to-day needs of the office and broader organization are handled efficiently.
• Manage executive calendars, scheduling, travel arrangements, and meeting coordination.
• Coordinate internal and external meetings, including preparing agendas and tracking follow-up items.
• Manage executive expense reports, invoices, and administrative documentation.
• Assist with office operations, vendors, facilities, supplies, and equipment.
• Organize company meetings, events, and team activities.
• Support new hire onboarding and employee logistics.
• Maintain business records, documentation, and digital filing systems.
• Coordinate document execution using DocuSign and other business platforms.
• Prepare presentations, spreadsheets, reports, and executive communications.
• Track deadlines, meetings, and administrative deliverables.
• Coordinate with teams across the organization to support day-to-day business needs.
• Assist with special projects and other administrative priorities as needed.
• Maintain confidential business information with professionalism and discretion.
• Identify opportunities to improve organization and administrative processes.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Company-paid life insurance
• Disability protection
• 401(k) retirement plan
• Tax-advantaged healthcare savings accounts
• Mental health and wellness resources
• Voluntary benefits such as pet insurance, legal plans, identity theft protection, and employee discount programs.
• Company contribution toward healthcare premiums.
• Equity program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed