Administrative assistant

AtkinsRéalis•Toronto, ON

2d•Onsite

About The Position

Join our Administrative Services Team and contribute to the smooth operation of an innovative engineering organization. Based in Toronto, this on‑site role supports project teams within a collaborative, fast‑paced environment. You will work closely with multiple business groups to ensure high‑quality administrative and operational support that enables project success. This position requires on-site presence five days a week.

Requirements

At least 3 years of proven experience as an Administrative Assistant in a project environment.
Proficiency in Microsoft Office, including Word, Teams, Outlook, Excel, SharePoint, Visio, and PowerPoint.
Ability to communicate effectively and professionally with stakeholders at all levels.
Aptitude for handling sensitive information with tact, integrity, and confidentiality.

Nice To Haves

Aptitude for working collaboratively while managing tasks autonomously

Responsibilities

Maintain the project SharePoint site and support HSE data and employee training records for site access.
Organize and maintain administrative and project documentation to ensure accuracy and accessibility.
Format, proofread, and distribute correspondence and reports in line with company standards.
Prepare meeting agendas and materials, and record and circulate minutes.
Coordinate logistics for meetings and events, including scheduling and arrangements.
Provide responsive ad hoc administrative support to project teams.