Administrative Assistant
About The Position
The Learning Network is seeking a highly organized, proactive, and relationship-focused Administrative Assistant to provide executive-level support to the Vice President/Chief Learning Officer and the department's leadership team. This role serves as a key operational partner, ensuring seamless coordination of executive calendars, leadership programs, stakeholder meetings, departmental initiatives, and high-profile events. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and deliver an outstanding experience for internal and external stakeholders.
Requirements
- Associate Degree in Business, Human Resources, Education, Healthcare Administration, or a related field.
- Minimum of four (4) years of progressively responsible administrative, executive support, project coordination, or related experience.
- Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Copilot.
- Experience supporting senior leaders and coordinating multiple priorities simultaneously.
- Experience supporting C-suite or executive leadership teams
- Experience planning large-scale events, educational programs, or leadership development initiatives.
- Excellent written, verbal, and interpersonal communication skills.
Nice To Haves
- Bachelor's Degree preferred
- Healthcare, academic, or organizational development experience.
Responsibilities
- Manage executive and departmental calendars, including scheduling complex meetings with senior leaders, physicians, executives, and external stakeholders.
- Coordinate and oversee logistics for leadership development programs, executive meetings, receptions, workshops, and special events.
- Serve as a primary liaison between department leadership, internal partners, vendors, and external constituents.
- Plan and coordinate venue arrangements, catering, audiovisual requirements, meeting materials, and participant communications.
- Manage travel arrangements, expense reports, invoices, purchase requisitions, and payment processing.
- Support vendor and contract administration, ensuring accuracy, timely execution, and quality service delivery.
- Develop presentations, reports, meeting agendas, minutes, executive summaries, spreadsheets, and other business documents.
- Monitor projects, action plans, deadlines, and follow-up activities to ensure successful completion of departmental initiatives.
- Provide administrative support for department-wide meetings, town halls, and organizational events.
- Maintain confidentiality while handling sensitive information and interacting with executives and key stakeholders.
Benefits
- An assortment of insurance products and discount programs through Voluntary Benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
