Administrative Assistant - Rehabilitation & Supportive Care Services
About The Position
Reporting to the Director, the Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other administrative assistants within the portfolio and across the health authority. This position provides support at times to the thirteen portfolio managers as well as additional support to individuals, committees or working groups as assigned, as well as supports other members of the portfolio as required. The position also connects with patients, families and community groups seeking information.
Requirements
- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Five (5) years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
- Confidentiality must be maintained at all times; privy to confidential portfolio information such as human resource materials and financial data.
- Proficiency in Microsoft Office Suite
- Understands and works within the formal and informal influences and decision-making relationships within the organization.
- Brings to the attention of manager any issues affecting program effectiveness or efficiency.
- Self-starter in achieving position related goals.
- Takes action beyond explicit job responsibilities.
- Sets high performance goals, understands which decisions can be made alone and which require consultation with others and acts accordingly.
Nice To Haves
- Undergraduate degree is an asset
- Competencies in other languages an asset, French preferred
Responsibilities
- Providing comprehensive administrative support to the Director.
- Effectively coordinating the day-to-day operation of the Director’s office.
- Coordinating all administrative activities.
- Establishing administrative procedures and guidelines.
- Acting as a liaison with other administrative assistants within the portfolio and across the health authority.
- Providing support to thirteen portfolio managers.
- Providing additional support to individuals, committees or working groups as assigned.
- Supporting other members of the portfolio as required.
- Connecting with patients, families and community groups seeking information.
Benefits
- health insurance
- dental insurance
- travel insurance
- long-term disability insurance
- life insurance coverage
- defined benefit pension plan
- Additional wellness, development and employee support programs may also be available.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
