Administrative Assistant

Javitch Block•Cleveland, OH

6d•Onsite

About The Position

This role requires exceptional organizational discipline and a strong willingness to learn technology workflows. You will manage daily administrative functions necessary to keep technology projects structured, documented, and on schedule. Acting as a key liaison, you will maintain clear tracking systems, follow up on moving pieces, and prepare concise project updates for non-technical partners across the firm.

Requirements

Exceptional organizational skills and a drive to take ownership of administrative workflows.
A strong willingness to learn new systems, adapt to evolving technology, and ask questions to gain subject matter understanding.
0–2 years in an administrative support role; experience in a professional services environment is a plus.
Hands-on experience with Microsoft 365 (Word, Excel, PowerPoint, Teams, Outlook) and task management platforms (e.g., Planner, Asana, Trello).
Clear written and verbal communication skills; ability to summarize information accurately for leadership.

Nice To Haves

Experience in a professional services environment is a plus.

Responsibilities

Manage calendar scheduling, meeting prep, and all necessary correspondence.
Build and maintain structured project schedules, task lists, and action logs across ongoing IT infrastructure, legal software, and security initiatives.
Eagerly learn firm-specific software platforms, project workflows, and legal IT standards to better anticipate needs and streamline processes.
Draft clear, concise status reports regarding technical project progress.
Actively track deadlines, following up with internal staff, legal teams, and external vendors to ensure deliverables stay on schedule.
Organize project documentation, vendor contracts, user training schedules, and meeting minutes in a central, easily searchable repository.