Administrative Assistant - Class I - 52 Weeks

Utica Community School District • Sterling Heights, MI

4d • Onsite

About The Position

Classification I - 52 weeks - Administrative Assistant to Purchasing and Risk Management - 8:00 am - 4:30 pm. The district supports promotion of internal candidates. Provides clerical support to the Purchasing Department and related district goals. Request, compile and analyze quotes/bids. Process student/property insurance claims. Interact with vendors to review product samples and coordinate delivery schedules.

Requirements

• Excellent oral and written communication skills along with attention to detail is essential.
• Proficiency in Word, Excel, Powerpoint, AS400 are required.
• Pleasant and professional phone manners are essential.
• Proven work record and desire to work cooperatively, positively as a liaison and resource with parents, district personnel, and outside vendors in a high pressure environment with frequent interruptions.
• Ability to manage multiple tasks and meet deadlines and willingness to learn new programs.
• Demonstrated ability to maintain confidential information.
• Good attendance record required.
• Understanding of the disrict's purchase order process.
• Possess an understanding of purchasing procedures, state and federal purchasing requirements, and district policies related to procurement of materials, equipment, and supplies.
• Experience/knowledge of the preparation of bid documents including specifications, insurance claims and certificates of insurance.

Nice To Haves

• Additional, post high school course work in related field is preferred.
• Prior secretarial/clerical experience is preferred.
• Attaching transcripts, credentials, and/or letters of recommendation is preferred.

Responsibilities

• Request, compile and analyze quotes/bids.
• Process student/property insurance claims.
• Interact with vendors to review product samples and coordinate delivery schedules.
• Initiating and processing purchase orders including the use of appropriate accounts.
• Preparation of bid documents including specifications, insurance claims and certificates of insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed