Administrative Assistant, Speech-Language Pathology Program, Ruskin, FL Campus

Gannon University•Erie, PA

19d•Onsite

About The Position

The Administrative Assistant provides secretarial and administrative support for academic programs and the operations of the Ruskin campus, with an emphasis on supporting the Speech-Language Pathology program. The role involves varied duties requiring organization and judgment and must support and promote the University’s Mission. The position works under the supervision of the Academic Program Director and, when appropriate, the Director of Operations – Ruskin. Both report to the Dean of the Morosky College of Health Professions and Sciences. The role may also receive instruction from and support other University professionals and is expected to work collaboratively with colleagues. The Administrative Assistant prepares communications, reports, and program records; assists with student and faculty services, budgets, inventory, schedules, events, and campus operations; and provides secretarial support using Microsoft Office and University software. The position also provides rotating guest-registration and front-door coverage and supports University events, including Ruskin commencement activities.

Requirements

Educational background equivalent to a high school degree or GED.
Three years of general administrative assistant experience.
Working knowledge of Microsoft Office products and office equipment, such as computers, calculators, and copier equipment.
Excellent verbal, written, proofreading, and organizational skills.
Ability to read and comprehend work orders, written instructions, and procedure manuals.
Ability to transcribe correspondence and accurately enter data into records and logs.
Ability to perform basic mathematical calculations.
Ability to multitask and prioritize responsibilities.
Ability to manage projects and seek direction regarding courses of action.
Ability to research and compile data.
Ability to interpret and communicate policy as directed.
Ability to support and promote the University’s Mission.
Ability to meet the physical demands associated with a normal office environment.

Nice To Haves

Associate degree.
Experience in a college or university environment.

Responsibilities

Prepare communications and reports accurately and independently for assigned academic units, including materials related to accreditation and clinical education.
Prioritize the initiation and completion of tasks according to the needs, criticality, and complexity of work for the University and academic units.
Prepare and maintain accurate student, faculty, and program files and data in accordance with accreditation and University expectations.
Facilitate creation of student and faculty member ID badges for assigned academic units.
Assist academic units with purchases, expenses, inventory, and budget data; monitor and maintain related documentation.
Support Advising Day and finals week schedules and activities as appropriate.
Assist with the graduate assistant hiring process when applicable.
Respond to inquiries and assist academic units and students with data as appropriate, exam proctoring, regalia distribution, and clinical-partner onboarding requirements.
Communicate as needed with University offices to support operations and service to students, employees, guests, and community partners.
Assist the academic unit and Director of Operations with planning and coordinating program and University events.
Support University events, including the Ruskin Commencement Kickoff and Ruskin Commencement Ceremony.
Provide guest-registration and front-door coverage on a rotating basis.
Provide secretarial support using Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word, and University services software, including Colleague, Informer, and CAS systems.
Assist the Director of Operations with campus-wide digital and physical informational signage.
Perform other duties as assigned within the scope, responsibility, and requirements of the job.