Administrative Assistant

Pratt Industries•Beloit, WI

25d•Onsite

About The Position

This position reports to the Controller and will provide diversified administrative support to various functions within the facility. This position is responsible for answering the company phones and greeting visitors and is the first point of contact for visitors and callers to the company.

Requirements

Proven experience as an administrative assistant, office assistant, or in a relevant clerical role.
Proficiency in office software (Microsoft Office Suite).
Exceptional organizational and time-management abilities.
Strong verbal and written communication skills.
Professional demeanor and appearance.
High school diploma or equivalent.
Excellent speaking and phone communication skills.
Ability to read and interpret documents.
Ability to write routine correspondence and reports.
Ability to add, subtract, multiply, divide into all units of measure.

Responsibilities

Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.
Prepare communications such as memos, emails, invoices or reports; draft, edit and proofread correspondence, reports, and memos. Prepare new hire orientation packets as needed. Perform basic bookkeeping.
Provide administrative support to various functional areas including Accounting, Human Resources, and Site Leadership. Assist with special projects, do candidate phone screens, schedule appointments and interviews, assist with event planning and coordinate meetings and food deliveries.
Monitor office supply levels, anticipate needs, and place orders to ensure the office is fully stocked.