Studies Office - Administrative Assistant

Diocese of Arlington Catholic Schools•Arlington, VA

21h

About The Position

Bishop O’Connell High School has an immediate opening for an Administrative Assistant in the Studies Office. This is a 12-month, non-exempt, full-time, hourly position with hours from 7:00 AM to 3:00 PM. Under the general supervision of the Dean of Academics, the Studies Office Administrative Assistant is tasked with managing current student data and other clerical functions related to the Studies Office. The typical responsibilities for the job are as follows:

Responsibilities

Process quarterly and annual grades
Create instruction for teachers to complete grading requirements for quarter, semester, and yearly reports
Assist Academic Dean in the scheduling process
Provide regular administrative information in easily accessible form
Prepare for annual Academic Award Ceremony
Create grid of room availability for Administration use in case of an emergency when a room cannot be used
Create teacher assignment grid used for looking up teacher’s schedules, free period, lunch and service assignments
Create a chart for faculty locations for Parent Teacher Conferences
Assist Dean of Academics, Principal and Communication Director in preparing information for Course Selection Guide
Work with Counselors in processing student Course Placement Data
Notify Counselors and students when a course is not being offered
Work with Dean of Student Affairs and Attendance Manager to enter all necessary calendar and schedule data into PowerSchool
Provide mechanisms for attendance reporting and data keeping
Prepare transcripts and demographic data for Naviance system
Other duties as assigned