Administrative Assistant

Hankook Tire•Clarksville, TN

31d•Onsite

About The Position

We are looking for an experienced Administrator who will help with organization of corporate activities on a daily basis, supporting managers and ensuring our office procedures run smoothly. Your duties will include managing office equipment, booking meetings and events, arranging travel and distributing mail. You should be highly organized, able to multitask with ease and have experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

Requirements

high school diploma or GED
previous relevant experience
good command of written and spoken English
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Understanding written sentences and paragraphs in work related documents
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action

Nice To Haves

associate’s degree in a related field
previous experience in the manufacturing industry

Responsibilities

Administer control of visitor access system for the site
Welcome, escort, and support visitors and guests
Maintain the schedule of plant tours and meeting rooms
Arrange business trips and make reservations for airline tickets, accommodation, etc.
Control employee badge creation/replacement process and ensure integrity
Support and/ or coordinate employee appreciation activities as well as special events for internal and external participants
Prepare, ship, and monitor small package and express mail items
Confirm invoices; input the information in SAP and E-Accounting systems
Communicate with all levels of employees across the organization and external stakeholders
Perform general administrative tasks in an efficient and effective manner
Provide support and guidance to expatriate employees for adapting to local community
Provide support for the Managing Director as required
Perform other duties as assigned by management