Administrative Assistant - Centers (Ottawa)

The Muslim Association of Canada•Ottawa, ON

1d•Onsite

About The Position

The Muslim Association of Canada (MAC) is seeking an Administrative Assistant to join their team at the Ottawa Barrhaven Islamic Centre (MAC BIC). This role reports directly to the Center Manager and works under the direction of the Community Initiative Director and Executive Assistant. The position involves providing administrative support, managing correspondence, coordinating meetings and events, and assisting with social media and newsletter content.

Requirements

Advanced written and spoken (English) communication and administrative skills; excellent telephone etiquette
Computer literacy including MS Office products: Word, Excel, Outlook, Power Point; experience with mail-merges and with customer or donor databases
Exceptional time-management, planning and administrative skills
Ability to organize and prioritize workload
Demonstrate high level of confidentiality, diplomacy, sound judgment and discretion when dealing with various stakeholders
Work experience and/or administrative education
Self-motivation and flexibility
Be aged between 15 and 30 years old on the start date of the job
Have a valid Social Insurance Number (SIN)
Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada

Nice To Haves

International students and other temporary residents of Canada are not eligible.

Responsibilities

Provide superior level support as required by the Management
Perform general secretarial duties: draft and revise documents, manage correspondence, maintain paper and digital files, make photocopies, send faxes, open and follow up on files, maintain calendar, prepare minutes, etc.
Receive, screen and transfer telephone calls and correspondence
Maintain, administer and process changes in the databases; produce reports
Coordinate meetings and events: send notices and invitations, arrange catering, room bookings, meeting participants, travel and other duties as required; post meeting follow-up as required
Provide logistical support, as required, for projects and special events
Create, edit and format a variety of reports, correspondence and documentation
Prepare routine correspondence
Assist with content creation and management of social networks and e-mail newsletter
Some web research and report gathering required
Perform other duties as assigned