Administrative Assistant

Doane Grant Thornton•Sydney, NS

32d•Onsite

About The Position

Doane Grant Thornton is a large and growing professional services firm that feels like a community, employing about 3000 people across Canada. They are committed to their colleagues, clients, and communities. This role involves supporting client service colleagues, managing reception duties, handling communications, ordering supplies, processing payments, maintaining office appearance, managing boardrooms, preparing meeting materials, handling mail and couriers, assembling tax returns and financial statements, formatting documents, proofreading, e-filing, participating in training, providing billing support, assisting with expense reports, and using Microsoft D365 for client management. The company culture emphasizes empathy, teamwork, and professional development.

Requirements

Strong MS Suite Skills
2 years of administrative experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Good organizational and time management skills
Exceptional client service mindset
Computer savvy – ability to learn and troubleshoot various computer programs
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate

Nice To Haves

Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset

Responsibilities

Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables
Ensuring Reception is opened/closed appropriately
Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
Greeting and welcoming each guest in a friendly and inviting manner
Ordering office supplies
Receiving and securing cheques, debit/credit card payments
Maintaining proper office appearance and cleanliness
Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
Aiding with the preparation of meeting materials (i.e. presentations, handouts etc)
Managing mail and courier requirements for delivery and pickup
Assemble T1 personal tax returns as well as other Canada Revenue forms including T2s, T3s, T4s and T5s
Format financial statements in compliance with Firm standards
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality, and verify content before finalizing any client deliverables
E-filing as required
Participate in training and stay current with Doane GT software
Provide billing support using various Doane Grant Thornton systems
Assist in the preparation and submission of expense reports for the partners
Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
General administrative duties including, but not limited to filing, photocopying, scanning, and faxing