Administrative Assistant, School of Nursing (ETS) | Temporary

Emory University • Atlanta, GA

3d • Onsite

About The Position

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. This position is temporary and located at an Emory University location, with potential for remote work at department discretion.

Requirements

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Responsibilities

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

What This Job Offers

• Career Level: Entry Level