Administrative Assistant, Value Stream & CSO

Unum Group•Portland, ME

13d

About The Position

The Corporate Strategy Office (CSO) is looking for an administrative assistant who can support the Products Value Stream and other CSO leaders drive one of Unum's most exciting transformation efforts. The Administrative Assistant serves as a trusted enterprise partner helping drive the execution, coordination, and communication required to deliver strategic business outcomes. This role operates at the center of a fast-paced, high-energy environment, supporting leaders who are shaping the future of Unum through innovation, transformation, and continuous improvement. The successful candidate will bring strong organizational skills, sound judgment, and a proactive mindset to help leaders stay focused on the highest-value work. They will coordinate priorities, manage complex schedules, facilitate meetings and events, support communications, and ensure seamless execution across a wide range of initiatives and stakeholders. This is an exciting opportunity for someone who enjoys building, problem-solving, and working closely with senior leaders. The role offers unique visibility into strategic priorities, cross-functional initiatives, and transformational work that will influence the future direction of Unum.

Requirements

High school diploma or Associates/Bachelor’s degree
2+ years of administrative assistant experience
Solid, proven PC skills (Word, Excel, Power Point, and Outlook)
Strong written and verbal communication skills
Ability to work well with all levels of internal management and staff, as well as outside customers and vendors
Proactive self-starter with strong customer service skills that exhibit the highest ethical standards at all times
Strong organizational skills, and highly accurate with attention to detail
High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
Analytical ability required to gather data in an organized and efficient manner

Responsibilities

Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested. May also support the same for manager’s direct reports for a variety of requests.
Open and review all mail directed to manager/department. Ascertain which items can be delegated to other staff members.
Proactively partner with manager for meeting preparation, developing Word, Power Point or Excel documents as needed as well as meeting room set up and catering needs.
Participate in the development and contribute to a variety of routine and adhoc reporting and database needs (e.g., quarterly newsletters, SharePoint).
Support budget planning and preparation and ongoing tracking, review, and research of issues/discrepancies
Provide support to manager and staff by coordinating department project(s), tracking against schedules, gathering information; may serve as contact for all questions related to projects.
Perform other administrative duties, such as meeting and greeting visitors, answering/screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly.
Performs other duties as assigned.