Administrative Assistant
About The Position
RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers.
Requirements
- High School Diploma
- Must have prior administrative experience at least 2+ years.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills
- Attention to detail and excellent ability to multitask with the ability to prioritize.
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office suite and other office software
- Excellent customer service skills
- Ability to work independently and in a team environment.
- Strong problem-solving and decision-making skills
- Prior experience in administrative support, preferably in a corporate or office environment
- Experience in managing calendars and scheduling appointments.
- Experience in handling phone calls, emails, and other correspondence
- Knowledge of office equipment, including printers, scanners, and copiers
- Familiarity with filing and record-keeping systems
- Must be dependable, able to follow instructions, respond to management direction.
- Able to lift parcels up to 50lbs.
Responsibilities
- Scheduling appointments and maintaining calendars
- Coordinating travel arrangements and booking accommodations
- Performing general clerical duties, such as photocopying, scanning, and faxing
- Assisting with the preparation of presentations, reports, and other documents
- Maintaining office supplies and inventory
- Providing support to other departments and team members as needed.
- General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
- Organize company lunches to be brought to the office/Site
- Mail, Shipping and Receiving
- Data entry and record-keeping
- Helping with creating, submitting, and receiving purchase orders
- Performing office safety check
- Greeting all customers/guests who visit the office
- Maintaining Administrative Binder (includes documenting all new tasks created)
- Support Project Manager with project Invoicing submission
- Filing and organizing documents. Document submission to General contractor
- Coordinate Employee site access
Benefits
- Medical, dental, and vision coverage
- 401(k) with company match
- Generous PTO which includes vacation, holidays, and unlimited personal time
- Ongoing training, certifications, and professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
