Full Time Administrative Assistant for the Director of Operations & Director of Transportation
About The Position
Conestoga Valley School District is seeking a Full-Time Administrative Assistant for the Director of Operations and the Director of Transportation. This position is responsible for performing necessary functions for the Director of Operations and the Director of Transportation along with serving as receptionist for the Service Center. Critical areas include: daily transportation changes for students and bus routes, communicating these changes to transportation contractors, staff and families, maintaining transportation information for state reporting, printing ID cards, processing invoices for approval for payment, welcoming visitors, answering phone calls, and providing administrative and clerical support for the Director of Operations, maintenance staff and the Service Center. This position requires an understanding of processes and procedures in Conestoga Valley School District. Independent judgement is required to plan, prioritize, and organize a diversified workload.
Requirements
- Understanding of processes and procedures in Conestoga Valley School District
- Ability to plan, prioritize, and organize a diversified workload using independent judgment
- Excellent verbal and written communication skills
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
- Excellent organizational skills and attention to detail
- Proficient with Microsoft Office Suite and position related software
- Proficient with or the ability to quickly learn position related software
- Strong analytical and problem-solving skills
- High school diploma
- Office experience
Nice To Haves
- Bilingual speaking skills
Responsibilities
- Performing necessary functions for the Director of Operations and the Director of Transportation
- Serving as receptionist for the Service Center
- Managing daily transportation changes for students and bus routes
- Communicating transportation changes to contractors, staff, and families
- Maintaining transportation information for state reporting
- Printing ID cards
- Processing invoices for approval for payment
- Welcoming visitors
- Answering phone calls
- Providing administrative and clerical support for the Director of Operations, maintenance staff, and the Service Center
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
