Administrative Assistant, NEXTGen Detroit

Jewish Federation of Detroit•Bloomfield Hills, MI

About The Position

NEXTGen Detroit is seeking an Administrative Assistant to support its dynamic team. This role involves managing multiple tasks, handling confidential information, and contributing to the planning of events. The ideal candidate will possess strong communication skills, tech proficiency (MS Office), and attention to detail. This position offers an opportunity to make an impact in Detroit's Jewish young adult community and thrive in a fast-paced, collaborative environment.

Requirements

High School diploma
Confidentiality a must
Professional, well-organized and detail-oriented
Strong work ethic and willingness to do what it takes to get the job done
Excellent communication, people skills and customer service
Adept at multi-tasking and working in a fast-paced, team-oriented environment
Tech proficiency (MS Office)

Nice To Haves

Bachelor's degree preferred
Prior experience assisting Executive level management a plus

Responsibilities

Performing high-level, confidential and administrative support functions in the NEXTGen Detroit Department, assisting team members with various tasks
Maintain the Director’s calendar, schedule meetings and appointments
Responsible for assisting with all aspects of event planning, including scheduling meetings, booking rooms and refreshments, follow-up of RSVPs and preparing materials
Using Microsoft Outlook, Word, and Excel for daily communications and tasks
Use of Reach, Asana, Mailchimp, internal database and Google platforms as needed
Work with staff to manage social media presence on platforms like Instagram, Facebook, TikTok, etc.
Coordinating mailings with IT and Marketing Departments
Addressing and appropriately responding to phone and email inquiries
Assist with registration at major events throughout the year
Role will include working 2 evenings a month, periodic weekend events