Administrative Assistant

Netflix•Los Gatos, CA

35d•$80,000 - $148,500•Hybrid

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next. We’re looking for an experienced, career-oriented Administrative Assistant to support multiple executives on our GenAI Member Experience team. This administrative professional should be ready to hit the ground running and bring their established expertise to our fast-moving, high-stakes environment. You’ll be based in Los Gatos or Los Angeles, supporting leaders working at the intersection of AI, product, engineering, and design. The team moves fast, operates with high autonomy, and needs an admin who can absorb complexity, exercise judgment, and stay two steps ahead without being asked.

Requirements

5+ years of experience as an Executive or Administrative Assistant — you’re a career admin, not someone in transition
Proven experience supporting senior executives in a fast-paced, complex environment
You see the conflict coming before your exec does, and you’ve already drafted the solution
You close the loop — proactively communicating what you did and why, not waiting to be asked
High ownership mentality: if you’re out, you’ve already lined up a backup and given them the context they need
Ability to absorb ambiguity, make a judgment call, and check in appropriately — rather than escalating everything or freezing
Strong proficiency in Google Workspace: Gmail, Google Calendar, Docs, and Groups
Discretion with confidential information and sound judgment about what to surface and when
Experience planning team events and offsites from end to end
Strong written and verbal communication skills

Nice To Haves

Experience supporting leaders in technology, product, or AI-adjacent organizations
Familiarity with Slack and the Google Suite as primary communication tools
Experience supporting multiple executives simultaneously with varying working styles

Responsibilities

Own and manage complex, high-volume calendars for 2–4 executives — including internal and external meetings, heads-down blocks, and transition time between meetings
Operate with high autonomy: decline, defer, or reschedule meetings that don’t meet pre-agreed criteria without needing to check in every time
Anticipate conflicts before they happen and come to your exec with a potential solution already drafted
Coordinate domestic and international travel arrangements end-to-end, including flights, hotels, ground transport, and on-the-ground scheduling
Handle passport renewals and visa processing as needed
Build itineraries that are airtight and account for time zones, walking time, breaks, and transition logistics
Communicate decisions, not just completions by closing the loop proactively so your execs are never left wondering what happened
Exercise judgment on what warrants a check-in versus what you can handle and document independently
Serve as a professional point of contact for internal and external partners across engineering, design, and cross-functional teams
Support onboarding logistics for new team members
Plan and execute team and cross-functional off-sites, including vendor coordination, lodging, catering, A/V, and transport
Assist with ad hoc projects such as presentations, org charts, and spreadsheets — executing independently and flagging when scope or priority is ambiguous
Process expense reports accurately and on time