Administrative Assistant (Seasonal)

Dean Mead • Naples, FL

12d • Onsite

About The Position

For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a part-time Administrative Assistant, based out of our Naples office. This position offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to work in a team environment.

Requirements

• Minimum high school diploma or GED (Required).
• Proficient in Microsoft Office Suite and PDF (Required).

Nice To Haves

• Minimum of 2+ years’ relevant administrative experience (Preferred), in a legal setting (Preferred).
• Experience with document management software (Preferred).

Responsibilities

• Conduct front office reception duties, including answering and directing phone calls and greeting in-person visitors.
• Complete a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.
• Assist with the preparation of estate planning binders.
• Make external runs on behalf of the firm using personal vehicle (mileage reimbursed).
• Maintain conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel.
• Maintain kitchens and supply rooms, including inventorying supplies.
• Enter attorney time entries and other requests into accounting software.
• Maintain electronic and physical files in compliance with firm policies utilizing the firm’s document management system.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED