JR ADMINISTRATIVE ASSISTANT (QHSE)

Gulf Interstate Engineering Company • Houston, TX

4h • Onsite

About The Position

The Administrative Assistant provides administrative support to the (QHSE) Quality, Health, Safety and Environmental Department. Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Requirements

• 2+ years of administrative experience
• Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Must have the ability to prioritize and manage time well
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• High school diploma required

Nice To Haves

• Bilingual Spanish preferred but not required
• ISO experience preferred but not required

Responsibilities

• Prepare/format documents and develop/maintain complex excel spreadsheets
• Acquire proficiency in new software/s, perform data entry, and contribute to the ongoing maintenance of the system/s
• Schedule and coordinate meetings and appointments, including arranging and setting up catering requirements
• Exhibit a high level of professionalism and maintain strict confidentiality
• Ability to communicate with all levels of management, clients and personnel
• Work independently and make effective decisions in a timely manner
• Summarize correspondence to facilitate timely and efficient responses
• Ensure work is being performed within the guidelines of our company policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED