Administrative Assistant

Leidos•Aiea, HI

13d

About The Position

Leidos is seeking an experienced Administrative Assistant to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. ILS2 provides integrated logistics, facilities, mission-enabling, training, and emergent operations support across the geographically dispersed Indo-Pacific Area of Responsibility (AOR). The Administrative Assistant supports the ILS2 Program Management Office (PMO) and program leadership by coordinating administrative activities, meetings, travel, documentation, onboarding, and other day-to-day program support. The position works with program leadership, Task Leads, Resource Managers, Mission Partner Liaisons, functional teams, teammates, and Government stakeholders to maintain organized and efficient program operations.

Requirements

High school diploma with 5+ years of relevant administrative, program support, office management, or project coordination experience.
Experience providing administrative support to a program, project, or organizational leadership team.
Experience coordinating calendars, meetings, travel, documentation, and administrative actions across multiple stakeholders.
Experience preparing correspondence, presentations, reports, meeting materials, and other business documentation.
Experience tracking actions, deliverables, deadlines, and administrative requirements.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
Experience maintaining electronic files, records, and document repositories.
Experience handling sensitive or confidential information.
Experience coordinating multiple concurrent administrative requirements and priorities.
Experience with Federal Government programs.
Active Secret clearance or ability to obtain and maintain a Secret clearance.

Nice To Haves

Experience supporting DoD, SOCPAC, or INDOPACOM.
Experience supporting geographically dispersed or OCONUS teams.
Experience supporting logistics, sustainment, facilities, or mission-support programs.
Experience coordinating international or OCONUS travel.
Experience with SharePoint or other Government or enterprise document management systems.
Experience supporting purchasing, expense reporting, or other program business processes.

Responsibilities

Provide administrative and operational support to the ILS2 PMO and program leadership.
Coordinate calendars, meetings, program reviews, working groups, and other recurring program business rhythms.
Schedule meetings across geographically dispersed teams and Mission Partners, including coordinating participants, meeting logistics, conference rooms, virtual meeting capabilities, and supporting materials.
Prepare agendas, meeting materials, presentations, correspondence, and other program documentation.
Capture and distribute meeting minutes, decisions, action items, and follow-up activities.
Maintain program calendars, contact lists, distribution lists, organizational information, and administrative records.
Coordinate domestic and international travel, including itineraries, travel documentation, approvals, and changes to travel requirements.
Assist with charge codes, expense reports, purchase requests, and other administrative processes.
Support preparation, coordination, tracking, and submission of program reports and deliverables.
Maintain program documentation and records in Government and program approved repositories.
Compile information from multiple sources into reports, presentations, trackers, and other materials used by program leadership.
Track administrative actions and suspense dates and coordinate with responsible personnel to support timely completion.
Coordinate with teammates and functional organizations to obtain information and resolve administrative issues affecting program execution.
Support procurement and purchasing activities, including obtaining quotes, preparing purchase requests, and maintaining supporting documentation.
Handle sensitive and confidential program information in accordance with applicable policies and requirements.
Provide additional administrative support to the PMO as required to maintain efficient program operations.