Administrative Assistant to HS Principal

Diocese of Dallas Schools • Irving, TX

5d • Onsite

About The Position

The Highlands School, a Catholic college preparatory school serving students in PreK3 through 12th grade, is seeking a highly organized, professional, and detail-oriented High School Administrative Assistant to the Principal. This individual provides essential administrative and clerical support to the High School Principal and helps ensure the efficient daily operation of the high school office. The role calls for professionalism, discretion, strong communication skills, and commitment to the mission and values of Catholic education.

The position is based on campus and involves regular interaction with students, parents, faculty, staff, and school leadership. The successful candidate will model professionalism and contribute to a respectful, mission-centered educational environment.

Requirements

• High school diploma required.
• Proficiency in Microsoft Office, Google Workspace, email, calendars, and document management.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced school environment.
• Demonstrated professionalism, discretion, dependability, and a service-oriented attitude.
• Ability to interact respectfully and effectively with students, parents, faculty, staff, and visitors.
• Commitment to the mission and values of The Highlands School and Catholic education.

Nice To Haves

• Associate or bachelor's degree preferred.
• Previous administrative or school office experience preferred.
• Experience working in a private, Catholic, or faith-based school environment.
• Familiarity with student information systems and school administrative procedures.
• Ability to anticipate administrative needs, solve problems independently, and exercise good judgment.
• A warm, welcoming demeanor and a commitment to fostering a positive school community.

Responsibilities

• Provide administrative and clerical support to the High School Principal.
• Manage calendars, schedule meetings, coordinate appointments, and assist with daily office operations.
• Prepare, proofread, and distribute correspondence, reports, meeting agendas, and other school documents.
• Answer telephone calls, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain accurate student records, files, attendance documentation, and confidential information.
• Assist with student attendance, parent communications, and inquiries from faculty and staff.
• Coordinate meetings with parents, teachers, students, and administrators as needed.
• Assist with planning school events, faculty meetings, assemblies, and other high school activities.
• Support communication between the Principal, faculty, staff, students, and families.
• Maintain an organized, welcoming, and professional high school office environment.
• Exercise sound judgment and maintain strict confidentiality regarding student, family, and personnel matters.
• Perform additional administrative duties as assigned by the Principal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED