Administrative Assistant – Office for Research and Graduate Education
About The Position
The Office for Research and Graduate Education (RGE) in the College of Agricultural Sciences is seeking an Administrative Assistant (Intermediate Support) to assist in facilitating and coordinating activities for the Senior Director of Research Development and Initiatives, to serve on the administrative team for the Pennsylvania Agricultural Experiment Station (AES), and to serve as back-up administrative support for the Associate Dean for Research Operations and Graduate Education. The successful candidate will join the RGE Office as the first point of contact for walk-in guests at reception, provide assistance with calendar management, meeting preparation and logistics, and travel arrangements including reconciliation. As part of a 3-person team, this position will also share in the responsibilities of administering approximately one-half of the AES research project portfolio.
Requirements
- Highly motivated, organized, and detail-oriented.
- Professional written and verbal communication skills.
- Excellent interpersonal skills.
- A teachable spirit.
- Ability to work as both a member of a team as well as independently when the supervisor and/or leadership is out of the office.
- Ability to answer questions and/or react appropriately to situations as they arise.
- Ability to follow established processes and procedures.
- Ability to develop and enhance current and new processes.
- Experience and proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, OneDrive), and Zoom is required.
- General Equivalency Diploma (GED) or High School (HS)
- 2+ years of relevant experience; or an equivalent combination of education and experience accepted
Nice To Haves
- Familiarity with SIMBA, SAP Concur, Adobe Creative Suite, and FileMaker.
- Familiarity with the USDA National Reporting System (NRS) and the National Information Management and Support System (NIMSS).
Responsibilities
- Providing general office support, including serving as the initial point of contact for RGE at reception, handling mail, maintaining office inventory and replenishing office supplies.
- Supporting the Senior Director of Research Development & Initiatives in coordinating and scheduling meetings and special events (ex. research symposia, seminars, outreach booths) and preparing materials for these activities.
- Coordinating the screening, assembling, and formatting of materials submitted for the establishment of local, state, or nationally focused research projects under the AES.
- Preparing correspondence and responses to inquiries regarding the AES and assisting with the administrative life cycle of research projects.
- Maintaining pertinent databases, including performing data entry, tracking research projects for the AES, and providing assistance with the development of reports.
- Provide assistance and support for the development and production of print and digital publications to promote the college’s research enterprise, including updating the college research website, and assisting with the production of regular newsletters.
Benefits
- Comprehensive medical, dental, and vision coverage
- Robust retirement plans
- Substantial paid time off which includes holidays, vacation and sick time
- 75% tuition discount, available to employees as well as eligible spouses and children
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
