Administrative Assistant

Qureos Inc•New York, NY

10d•Onsite

About The Position

We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.

Requirements

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.
Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.
Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.
Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.
Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.

Nice To Haves

Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.
Familiarity with office management processes, including digital filing systems and document management.
A degree in business administration or a related field that can provide a foundation for effective operational support.
Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.
Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.

Responsibilities

Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.
Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.
Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.
Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.
Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.
Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.