Administrative Assistant - Macomb, MI

Plante & Moran • Macomb, IL

2d • $23 - $34 • Onsite

About The Position

The Administrative Assistant role involves supporting partners and team members with a variety of day-to-day administrative tasks. This includes managing schedules, processing expenses and billing, making travel arrangements, and handling other reservations. The position also requires administering and assisting with the production, editing, and distribution of client or Firm deliverables such as proposals, presentations, reports, spreadsheets, and work plans. Key responsibilities include scheduling and organizing meetings, managing the Client Relationship Management (CRM) system, preparing various forms and workflows, and monitoring training schedules. The role also provides backup support to other administrative assistants and performs other office duties as required.

Requirements

• HS Diploma or GED equivalent required.
• 3 or more years of experience working in an administrative or executive administrative role, preferably in professional services.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook).
• Must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English.

Nice To Haves

• Higher level of education/college coursework preferred.

Responsibilities

• Assist partner(s) and other team members with various day-to-day administrative duties including scheduling and maintaining calendars, expense reports, organizing/processing billing, travel arrangements various other reservations.
• Administer and assist with production, editing, and distribution of complex client or Firm deliverables, such as proposals, presentations, reports, spreadsheets, work plans and reports.
• Schedule and organize various meetings, including reserving of conference rooms (coffee, water, meals, etc.), needed equipment and/or setting up conference calls.
• Distribute agendas, project lists, minutes and reports in preparation of meetings, when required.
• Manage Client Relationship Management (CRM) system for respective team members, including various reporting.
• Prepare various forms and workflows (new client, job codes, check requests, etc.).
• Monitor partner(s) team training schedules and CPE reporting.
• Assist other administrative assistants, when necessary; provide backup when needed.
• Any other office duties as required.

Benefits

• health, dental, vision, disability, and life insurance.
• Flexible Time Off
• various pre-determined holidays
• 401(k) plan
• flexible benefits plans
• business-related travel expense, lodging, and meal reimbursement for business-related use.
• A pension plan is also available for eligible administrative and paraprofessional staff.
• A discretionary bonus plan is available for eligible staff.
• option to elect health insurance in addition to limited paid sick time for contingent staff positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED