ADMINISTRATIVE ASSISTANT

Compass Group•New York, NY

1d•$29 - $30

About The Position

As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions. We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.

Requirements

Scheduling meetings and conference calls
Booking travel
Ordering supplies

Nice To Haves

Experience in catering, hospitality, or food service
Strong organizational and multitasking skills
Excellent communication and client service abilities
Proven leadership and team coordination experience
Flexibility to accommodate early mornings, evenings, and high-profile events

Responsibilities

Assist in planning and executing catering events, including meetings, receptions, and VIP functions
Oversee event setup, service, and breakdown to ensure smooth operations
Ensure food presentation meets company standards and client expectations
Coordinate timing of food delivery and service
Supervise catering staff during events, including servers, bartenders, and attendants
Assign roles and provide on-site direction to staff
Support training efforts and reinforce service standards
Address and resolve service-related issues in real time
Serve as the primary point of contact for clients during events
Communicate event details, timing, and any changes as needed
Coordinate with external vendors, including rentals and specialty food providers
Ensure proper handling of dietary restrictions and special requests
Assist with menu planning and proposal development
Manage event orders, BEOs, and overall logistics
Track inventory, rentals, and equipment needs
Support billing, invoicing, and cost tracking (as applicable)
Ensure compliance with food safety and sanitation standards
Maintain cleanliness, organization, and presentation of event spaces
Monitor portion control and consistency of service