Administrative Assistant

Morgan Stanley•Boston, MA

32d•$80,000 - $100,000•Onsite

About The Position

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, operates in 25 countries with $1.9 Tn in assets under management or supervision as of March 31, 2026. MSIM strives to provide outstanding long-term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide. Eaton Vance Equity is part of Morgan Stanley Investment Management and comprises six long-tenured investment teams employing bottom-up, research-driven investment approaches focused on delivering strong risk-adjusted returns for clients globally. The team culture emphasizes collaboration, accountability, intellectual curiosity, and operational excellence. We are seeking an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This is a full-time, in-office position supporting two Portfolio Managers, investment professionals, and the broader team. The role is central to the smooth operation of the investment platform, requiring exceptional organization, professionalism, discretion, and the ability to anticipate the needs of a fast-paced, collaborative environment.

Requirements

Associate's or Bachelor's degree preferred, or equivalent professional experience.
3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
Exceptional organizational skills with outstanding attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
High degree of professionalism, discretion, and sound judgment.
Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.

Nice To Haves

Positive, collaborative team player with a proactive mindset.
Ability to anticipate needs and solve problems independently.
Strong customer service orientation and commitment to operational excellence.
Experience supporting senior executives or investment professionals is preferred.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
Prepare and reconcile expense reports accurately and on time using firm systems.
Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
Prepare presentations, reports, meeting materials, and marketing documents.
Coordinate onboarding, technology requests, office logistics, and workspace needs.
Maintain compliance records, recurring reports, and other administrative documentation.
Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.