Administrative Assistant

MDRT•Park Ridge, IL

3d•Hybrid

About The Position

MDRT is seeking a Global Markets Administrative Assistant to provide comprehensive administrative, operational, and member support to the Regional Alliance Managers. This role plays a key part in ensuring a seamless and positive experience for members and internal stakeholders across global markets initiatives. The Administrative Assistant operates in a fast-paced, deadline-driven environment, supporting multiple concurrent projects and initiatives. The ideal candidate will be comfortable navigating shifting priorities, managing work through several iterations, and adapting quickly based on feedback and evolving business needs.

Requirements

3 years of experience in an administrative or similar role.
Ability to work effectively in a hybrid work environment, balancing in-office and remote responsibilities.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and CRM systems.
Ability to manage multiple priorities and meet deadlines.
A Customer-service mindset and strong attention to detail.

Nice To Haves

Experience working in a global business environment with diverse audiences preferred.

Responsibilities

Provide administrative support to Global Markets department and its programs.
Collaborate cross-functionally with internal teams and global stakeholders.
Follow up on programs and services to ensure completion and identify any outstanding needs.
Coordinate shipment deliveries for MCC events.
Oversee multiple dedicated email inboxes.
Oversee the approval and invitation process for executive-level guests for the Annual Meeting and Global Conference.
Communicate effectively with team members by providing regular updates and reporting on key activities.