Administrative Assistant (Open Rank: (II-III)

University of Colorado•Hybrid, CO

7d•Hybrid

About The Position

The Department of Otolaryngology – Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position. Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit’s work.

Requirements

Two years of administrative assistant experience (for Administrative Assistant II).
Three years of administrative assistant experience (for Administrative Assistant III).
Ability to communicate effectively, both in writing and orally.
Outstanding customer service skills.
Ability to work independently, to multitask, and to meet deadlines.
Strong organizational skills with attention to details and accuracy.
High level of proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
Ability to exercise critical judgment and considerable initiative.
Demonstrated commitment to support efforts to advance diversity and inclusion.

Nice To Haves

Experience providing support to faculty, staff, and students within a higher education and/or medical environment.
Experience with University of Colorado systems including Concur, COR360, and CU Marketplace.
Experience creating expense reports to reconcile charges on procurement cards and submitting reimbursement requests.
Experience with Qgenda or other schedule management software
Experience in scheduling, arranging travel.
Experience using cloud-based applications such as Microsoft OneDrive and Smartsheets, and collaboration tools such as Microsoft Teams.

Responsibilities

Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities.
Maintain faculty CV’s, various web-based profiles, and promotional portfolios.
Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.
Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.
Route med-legal/consulting contracts for faculty; Process med-legal billings
Provide back-up support for other office personnel and participate in shared duties of support staff.
Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.