Administrative Assistant

Moss • Fort Lauderdale, FL

6d

About The Position

Moss is a national construction and solar EPC firm looking for an organized, curious, and energetic Administrative Assistant to support its AI and Data teams. This is a ground-floor opportunity to work alongside a dynamic and growing team doing meaningful, innovative work. The role involves supporting both the AI and Data teams, reporting directly to the Data Director, to ensure smooth operations. Moss invests in people and offers growth opportunities, whether towards an executive assistant role or a career in data and technology.

Requirements

• Strong organizational skills; ability to track details others miss.
• Independent and self-motivated; knows when to take initiative and when to ask for guidance.
• Clear and professional communicator, both written and verbal.
• Comfortable juggling multiple priorities and adapting when things shift.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word) preferred.
• Proactive nature; looks ahead, not just at what's in front of you.
• Positive, collaborative energy that's contagious.
• Genuine curiosity about technology, data, or AI is a plus but not required on day one.
• No prior experience in the construction or technology industry is required.

Responsibilities

• Own scheduling across two fast-moving teams, coordinating meetings, managing competing priorities, preparing agendas, and ensuring nothing falls through the cracks.
• Arrange travel, accommodations, and itineraries for team members, handling last-minute changes with a calm head and a solutions mindset.
• Track, review, and submit invoices for the team, coordinating with Accounts Payable as needed to ensure accurate and timely processing.
• Handle day-to-day administrative needs including document preparation, expense reporting, vendor coordination, correspondence, and keeping shared team resources organized and current.
• Serve as a connective resource between the AI and Data teams, supporting communication, follow-through, and execution on shared priorities.
• Pitch in on ad hoc projects as the team's needs evolve, with opportunities to take on more if curiosity and initiative are demonstrated.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed