Administrative Assistant

Cosmetic Solutions • Boca Raton, FL

9d • Onsite

About The Position

Beauty innovation starts here. Cosmetic Solutions is a leader in the development and manufacturing of scientifically proven, innovative skincare and personal care products. We are seeking an Administrative Assistant to serve as the first point of contact for visitors, employees, customers, and vendors while providing essential administrative support across the organization.

Requirements

• High school diploma or GED required; associate degree preferred
• 2+ year of administrative, receptionist, office support, or customer service experience
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to prepare executive quality presentations, reports, spreadsheets, and correspondence.
• Ability to maintain confidentiality and handle sensitive information with professionalism
• Positive, service-oriented attitude with a strong commitment to teamwork and collaboration

Responsibilities

• Serve as the first point of contact for visitors, vendors, candidates, and incoming calls while maintaining a professional and organized reception area.
• Manage front desk operations, including visitor sign-in procedures, mail distribution, office shipping and receiving, and general office communications.
• Maintain and regularly update employee emergency contact records to ensure accurate and current information is available when needed.
• Coordinate office administration activities, including executive calendar management, meeting scheduling, conference room management, office supply inventory, vendor relations, equipment maintenance, and administrative recordkeeping.
• Receive, distribute, and track incoming deliveries and purchases, including office supply orders, order status monitoring, and processing returns or exchanges.
• Support employee services by creating and managing employee badges, assisting with onboarding logistics, maintaining personnel records, processing employment verification requests, and responding to basic Paycom inquiries.
• Coordinate catering, meetings, company events, employee recognition activities, and internal communications to support employee engagement and company culture initiatives.
• Maintain administrative records, track office-related expenses, and ensure confidential documentation is properly organized and maintained.
• Provide administrative support to the Chief Executive Officer, leadership, and various departments, assist with special projects, and support the efficient day-to-day operation of the office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED