Administrative Assistant

M. J. Electric, LLC•Appleton, WI

11d

About The Position

We are looking for a talented Administrative Assistant who has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to operations.

Requirements

A basic understanding of generally accepted accounting practices
Thorough knowledge of general office procedures and practices
Demonstrated multi-tasking and data entry skills, and prioritizing
Ability to anticipate and meet internal customer needs
Ability to work independently and meet deadlines
Solid communication, organizational, documentation and interpersonal skills
Solid computer skills including familiarity with Microsoft Office
High School Diploma or Equivalent
1-3 year of administrative and/or clerical support experience

Nice To Haves

Education beyond High School preferred

Responsibilities

Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
Prepares proposals, correspondence, presentations and reports for key customers
Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies
Potential to set up new jobs in JDE and distributes accordingly
Ensures the execution of company policies and procedures
Assists with the coordination of field and operational activities in association with Project Managers
Assists with weekly-monthly reports, payroll records, union benefits and wages
Review invoices/packing slips for accuracy and completeness
Sort invoices and packing slips per company procedures
Assist with copying invoices, timesheets, special reports, etc.