Administrative Assistant - Park Gardens

Lifespark Careers • Fergus Falls, MN

2d • Onsite

About The Position

Park Gardens, a Lifespark Senior Living Community in Fergus Falls, Minnesota, is hiring an Administrative Assistant. The community includes Assisted Living, Independent Living, and Memory Care apartments. The role manages clinical staff scheduling and pre-employment tasks under the supervision of the Executive Director and Director of Health Services. Responsibilities may also include public relations, marketing, general administrative duties, and oversight of the building and its programs, with a focus on customer service.

The Administrative Assistant helps create a welcoming environment for residents, tenants, visitors, and staff, and provides administrative support to the facility. The position is full-time, with an AM schedule of 8:00 a.m. to 4:30 p.m. The wage is $19.00–$21.00 per hour, depending on experience.

Requirements

• High school graduate or equivalent.
• Must be able to relate professionally, positively, and cooperatively with residents, residents’ families, and employees.
• Must possess advanced computer skills.

Nice To Haves

• Related administrative experience at a level necessary to accomplish the job is preferred.
• Previous training in general office duties and equipment.

Responsibilities

• Greet residents, tenants, visitors, and staff and help create a welcoming environment.
• Guide guests, tenants, and residents to appropriate rooms as needed.
• Answer multiple-line telephones politely and professionally.
• Maintain the scheduling program and educate staff on its functionality.
• Keep schedules current and updated, and assign replacements as needed.
• Assist with tracking employee attendance as needed.
• Update and distribute the tenant roster each month.
• Assist in developing and maintaining facility mailing lists.
• Manage and maintain the phone system and employee phone list.
• Handle clinical staff scheduling and pre-employment tasks under the supervision of the Executive Director and Director of Health Services.
• May assist with public relations, marketing, general administrative duties, and oversight of the building and its programs.

Benefits

• Annual reviews with wage increases
• Paid time off
• Paid holidays
• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) with company match
• Employee referral bonuses
• Tuition reimbursement
• Nursing loan forgiveness
• Flexible scheduling
• Career development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED