Administrative Assistant

Home Place Pastures LLC•Como, MS

18d•$19 - $21•Onsite

About The Position

Home Place Pastures is seeking a dependable, organized, and service-minded Administrative Assistant to support the day-to-day administrative and financial functions of our business. This person will help keep the details organized behind the scenes—from accounts receivable and accounts payable to calendars, payroll time, customer communication, and office needs. The Administrative Assistant will also work closely with company leadership, providing administrative support and helping the team stay organized, responsive, and focused on the work ahead. The right person for this role is proactive, trustworthy, detail-oriented, and willing to jump in wherever needed.

Requirements

Highly organized and attentive to detail.
Dependable, punctual, and consistent.
Comfortable working with numbers and basic accounting processes.
Professional and friendly when working with customers, vendors, employees, and leadership.
Able to manage multiple priorities without losing track of important details.
Comfortable learning and using accounting, payroll, email, calendar, and office software.
Proactive and willing to identify what needs to be done rather than always waiting to be asked.
Trustworthy and able to handle confidential information appropriately.
Flexible and willing to help wherever needed in a growing, hands-on business.

Nice To Haves

Previous administrative, office management, bookkeeping, or accounting support experience.
Experience with accounts receivable and accounts payable.
Experience with payroll or employee time entry.
Strong written and verbal communication skills.
Proficiency with email, spreadsheets, calendars, and common business software.
Experience working in a small business, agricultural business, food company, manufacturing environment, or other fast-paced operation is a plus.

Responsibilities

Maintain accurate accounts receivable records.
Prepare and send customer invoices as needed.
Track outstanding balances and follow up on past-due accounts.
Apply and record customer payments accurately.
Assist with account reconciliation and customer billing questions.
Receive, organize, and enter vendor invoices and bills.
Maintain accurate accounts payable records.
Coordinate invoices for approval and payment.
Communicate with vendors regarding invoices, statements, and payment questions.
Help maintain organized financial documentation and records.
Help CEO and leadership team manage calendars, meetings, appointments, and scheduling.
Help coordinate internal and external meetings.
Assist leadership with administrative tasks, follow-ups, documentation, and special projects.
Anticipate administrative needs and help keep priorities organized and moving forward.
Handle confidential business and personnel information with discretion.
Provide friendly, timely, and professional service to customers by phone, email, and other communication channels.
Respond to questions or route customers to the appropriate team member.
Help resolve routine customer concerns and follow through to ensure issues are addressed.
Represent Home Place Pastures with professionalism and genuine desire to help our customers with every interaction.
Help correct mis punches and keep time and attendance records accurate.
Maintain organized payroll-related records and documentation.
Support leadership and payroll processes as needed.
Check, sort, and distribute incoming mail.
Prepare outgoing mail and correspondence as needed.
Monitor office and administrative supply levels and place orders as needed.
Maintain organized electronic and physical files.
Assist with data entry, document preparation, recordkeeping, and general office organization.
Support special projects and other administrative needs across the company, including assessing job applicants and conducting brief screening interviews.