Administrative Assistant

Katmai•Stafford, VA

About The Position

Provide administrative and operational support to the Marine Corps Warfighting Laboratory/Futures Directorate (MCWL/FD) G-1. The role supports personnel administration, travel program management, records management, correspondence preparation, task tracking, and information management across Marine Corps and Department of the Navy enterprise systems. Maintain electronic and physical records, ensure documentation accuracy, and support command staff through scheduling, reporting, and administrative coordination. The position is full-time and may require additional hours as needed to complete an assignment or project. Expected travel and driving time are each less than 25%. Work is primarily in an office setting and occasionally in a trade show environment. The employee may encounter sharp objects, heat, loud noise, chemicals, and vibration; personal protective equipment is mandatory. The role requires frequent sitting, hand and finger use, handling, reaching, talking, and hearing, with occasional walking, standing, and lifting up to 10 pounds. Reasonable accommodations are available as described in the posting. Compensation is $39.97 per hour, plus $5.09 H&W. Eligible benefits include medical, dental, vision, life and AD&D insurance, short- and long-term disability insurance, a 401(k) savings plan, an employee assistance program, vacation and paid personal time, 11 paid federal holidays, and leave of absence. Applicants must apply through the company website. The employer is a VEVRAA federal contractor and an equal opportunity employer. Preference is given to Ouzinkie Shareholders, their descendants, and spouses of shareholders in accordance with the cited federal statutes.

Requirements

Extensive working knowledge and demonstrated subject matter expertise with Marine Online (MOL), Defense Travel System (DTS), Joint Travel Regulations (JTR), and Naval correspondence.
Working knowledge of DCPDS, IAPS, ETMS2/TMT, SharePoint, and Citibank/Visa IntelliLink reporting tools.
Working knowledge of the Marine Corps, its missions, and its structure.
Intermediate knowledge of the Microsoft Office suite.
Must obtain and maintain a valid Secret security clearance; U.S. citizenship is generally required.
Must obtain and maintain any necessary security access and/or background checks.
Excellent oral and written communication skills.
Ability to work independently with little or no supervision and to be well organized and flexible.
Strong organizational skills and attention to detail.
Ability to multitask and perform diverse duties under operating and deadline constraints.
Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Must have or be able to attain a valid state driver's license and be insurable on the company's automobile insurance policy.
Ability to drive, with or without accommodation, when traveling for training and/or for short occasional amounts of local driving.

Nice To Haves

Bachelor's degree, or commensurate military education and experience.

Responsibilities

Review, monitor, track, and support personnel actions in Marine Online (MOL), the Defense Civilian Personnel Data System (DCPDS), and other personnel management systems.
Prepare, edit, and route awards actions using the Improved Awards Processing System (IAPS) or other authorized methods.
Assist with all phases of MCWL/FD personnel travel using the Defense Travel System (DTS), including planning, processing domestic and foreign travel authorizations, coordinating group lodging, and coordinating cross-organizational travel funding.
Review and audit DTS travel authorizations and vouchers for compliance with current travel regulations and policies, including the Joint Travel Regulations (JTR).
Assist with processing personnel joins and departures, ensuring proper administrative processing into and out of the command.
Compose, review, edit, route, and track official written correspondence in accordance with Standard Naval Correspondence guidelines and applicable USMC/Navy enterprise systems.
Maintain SharePoint collaborative sites and information repositories, providing technical and information management support.
Maintain key document archives within ETMS2/TMT.
Manage calendars and schedules for G-1 leadership and staff, including meeting coordination and scheduling.
Participate in meetings, record minutes, track action items, and distribute meeting documentation as directed.
Assist in preparing and distributing briefing materials and administrative documentation for meetings and events.
Initiate and monitor schedule and meeting requests and prioritize requests for G-1 meeting spaces.
Maintain regular and punctual attendance.
Perform other duties as required.