Administrative Assistant

Justice Resource Institute • Waltham, MA

39d • Hybrid

About The Position

Are you the Administrative Assistant we have been looking for? In this position, you will be able to convey your passion for helping others with a dynamic team by bringing an energetic and positive approach while working with our youth! Rediscovery Group Home is a therapeutic group home located in Waltham, MA. The program specializes in trauma informed care and provides 24-hour comprehensive care to adolescents ages 16-21. Rediscovery Independent Living is an independent living program located in Needham, MA. The program houses young men and women ages 18 to 24 years old in small efficient-type apartments or shared living housing. This position requires travel between two of our programs located in Needham and Waltham, MA. Mileage reimbursement provided!

Requirements

• Must be 21 years or older.
• High School diploma or equivalent required.
• Bilingual candidates strongly encourage to apply.
• Office support and human resources experience.
• Knowledge of office administration, human resource management policies and procedures.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Analytical and problem solving skills.
• Effective verbal and written communication skills.
• Very effective organizational skills, time management skills, and attention to detail.
• Proficient computer skills (data input, excel/spreadsheets and ability to learn program specific computer programs), Microsoft Word and Excel.

Nice To Haves

• Bilingual candidates strongly encourage to apply.

Responsibilities

• Assist with mailings and administrative projects on an as needed basis.
• Assist in creating and sustaining office organizational systems, mail, ordering, etc.
• Maintain data entry and tracking systems- annual evaluations, trainings, hiring documentation, etc.
• Ensure all HR documentation is organized, up to date and filed correctly. This includes documentation on benefits, worker’s compensation, FMLA, background checks, references, I-9.
• Responsible for the maintenance and upkeep of personnel files.
• Responsible for management of areas of daily functioning of the Program Director and admin team including but not limited to: filing, faxing, copying as needed.
• Maintain positive communication with the Program Director and Administrative team.

Benefits

• Mileage reimbursement
• $2,000 bilingual bonus
• Reimbursement for professional license registration costs and annual fees
• Blue Cross medical and Delta Dental benefits
• 401K matched up to $800 a year
• Pension after 5 years of employment
• Tuition reimbursement up to almost $4000 per year
• Discounted tuition rates to select partnership colleges and universities
• Employee Assistance Program
• Generous paid time off up to 19 days for full time employees in your first year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED