Administrative Assistant

Barry-Wehmiller • Carrollton, TX

1d

About The Position

The Administrative Assistant will support our local team within our well-balanced, financially stable, and rapidly growing organization. The ideal candidate is energetic, independent, influential, collaborative, and has experience working in a rapidly growing consulting firm or professional services organization. This professional will be proactive and possess strong communication skills that can effectively support the organizational growth and impact of the local Design Group team.

Requirements

• 2-5 years of solid Administrative/Receptionist experience preferred; entry-level candidates will be considered.
• Strong written and verbal communication skills
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel.)
• Professional demeanor, reliable team player, multi-tasker, strong customer service attributes

Nice To Haves

• Experience with Microsoft Visio is a plus.

Responsibilities

• Provide general office support for a large engineering consulting office, including:
• Greet clients, vendors, recruits and other visitors in a courteous and professional manner
• Assist with scheduling meetings and preparing conference rooms along with visitor logistics
• Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar
• Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail
• Keep lobby/office areas is neat and orderly
• Maintain, track and order office supplies and equipment
• Track material costs utilized by our project teams and generate monthly reports
• Support interview process and new professional on boarding
• Prepare project manuals, binders and documentation packages as required
• Respond to routine inquiries and provide accurate and organized solutions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees