Administrative Assistant

Fiber Network Services•Manassas, VA

21d•Onsite

About The Position

Fiber Network Services is a premier communications contractor, providing comprehensive fiber optic cable network solutions to major clients such as Cox Communications, Comcast Cable, Crown Castle, and more. We proudly serve five states and Washington D.C., ensuring reliable and high-speed internet connectivity through Fiber Optic and Coaxial systems. FNS is looking for an Administrative Assistant for our Headquarters location in Manassas, VA. Will be responsible for managing and maintaining subcontractor compliance documentation, ensuring all required forms, agreements, and certifications are completed, accurate, and up to date. This role supports operational efficiency by verifying that subcontractors meet company, legal, and contractual requirements before and during project execution.

Requirements

Strong attention to detail and organizational skills
Experience handling contracts, compliance documents, or administrative processes
Ability to manage multiple files and deadlines simultaneously
Proficiency in Microsoft Office (Outlook, Excel, Word)
Strong communication and follow-up skills
Ability to work independently and within a team
High School Diploma or Equivalent
Able to pass a background check and drug test.

Nice To Haves

Experience in construction, telecommunications, or subcontractor management
Familiarity with insurance requirements and contract compliance
Experience working with DocuSign or similar document management systems

Responsibilities

Review, track, and manage all subcontractor onboarding documents, including: Subcontractor Information Forms, W-9 Forms, Direct Deposit/ACH Forms, Master Service Agreements (MSA), Insurance Certificates and Agreements
Ensure all required documentation is complete, accurate, and compliant with company standards.
Maintain organized digital records of all subcontractor files and ensure proper version control.
Monitor expiration dates for insurance, licenses, and certifications; follow up for renewals
Verify subcontractor qualifications, licenses, and insurance coverage prior to project start.
Coordinate with internal teams to ensure compliance requirements are met before issuing work orders.
Communicate with subcontractors regarding missing or incomplete documentation.
Assist in audits by providing accurate and up-to-date compliance records.
Support continuous improvement of compliance processes and documentation workflows.