Administrative Assistant

Cantor Fitzgerald

31d•Onsite

About The Position

Newmark Group, Inc. is a global leader in commercial real estate, offering a comprehensive suite of services across the property life cycle. The Healthcare & Higher Education Real Estate Advisory Team is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support an eight-person advisory team. This role is crucial for the efficient day-to-day operation of the Team, managing administrative, financial, and operational responsibilities while providing exceptional client service. The ideal candidate is a self-starter comfortable managing multiple priorities in a fast-paced, client-focused professional services environment, exercising sound judgment, discretion, and confidentiality. This is an in-office position during normal weekday business hours, with remote work only available under special circumstances.

Requirements

5+ years of administrative experience with relevant educational background, preferably within commercial real estate, financial services, consulting, legal, or another professional services environment.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Strong attention to detail and commitment to accuracy.
Excellent written and verbal communication skills.
High degree of professionalism, discretion, and confidentiality.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel).
Ability to work independently while collaborating effectively with a team.

Nice To Haves

Experience with expense management, billing, CRM, and accounting software is preferred.

Responsibilities

Manage calendars and coordinate internal and external meetings, conference calls, and client appointments.
Schedule travel arrangements and prepare detailed travel itineraries as required.
Monitor team calendars and assist with deadlines, follow-up items, and project coordination.
Maintain electronic and physical filing systems and organize team documents.
Track and process professional licensure and credentialing requirements for advisory team members.
Prepare and submit expense reports in a timely and accurate manner.
Manage client billing, including coordinating with finance/accounting teams, preparing invoices, tracking receivables, and responding to billing inquiries.
Assist with engagement documentation, proposals, and contract administration.
Maintain project and administrative records to support accurate reporting and compliance.
Serve as the primary administrative point of contact for the advisory team.
Coordinate logistics for client meetings, presentations, and events.
Assist with onboarding new team members and maintaining office procedures.
Handle incoming correspondence, phone calls, and other communications professionally and promptly.
Work with other Newmark personnel to support efficient and collaborative office operations.
Perform other administrative and operational duties as assigned to support the team's personal and professional activities.