Administrative Assistant

Professional Solutions Delivered, LLC•King George, VA

8d•Onsite

About The Position

Professional Solutions Delivered, LLC (ProSoDel) is a total solutions provider for government and commercial customers in the areas of Program Management, Logistics, and Information Technology Support Services. We are currently seeking an Administrative Assistant to join our team of professionals in support of ProSoDel Headquarters. This is an on-site position.

Requirements

Education Preferred: Associate degree in a related field and five years related experience; or Bachelor’s in a related field and two years related experience
Previous experience in a corporate environment
General knowledge of labor and employment laws
Proficiency in office management tools and software
Ability to handle confidential information with utmost discretion
Strong written and verbal communication skills
Exceptional organizational, multitasking abilities, and attention to detail.
May require work to be performed outside of normal business hours.
Must be able to pass a background investigation per local law and regulations
Must be authorized to work in the U.S.

Responsibilities

Organize a variety of electronic paperwork and data (scan, copy, and file).
Create position descriptions.
Conduct research as required.
Assist with all aspects of HR.
Assist with on-boarding and training new employees.
Assist with recruiting efforts to include reviewing resumes and scheduling/preparing interviews.
Conduct interviews on HR's behalf as needed.
Manage the Careers inbox.
Track all resumes, interview questionnaires, and position descriptions.
Conduct interviews (remotely and in person.)
Assist with ILS Warehouse actions as needed (must be able to stand on foot for long periods of time).
Assist other departments as needed.
Scan, copy, file, and organize a variety of paperwork and data.
Handle correspondence, emails, and calls ensuring timely responses and prioritization.
Prepare confidential reports, presentations, and documents for meetings and external engagements.
Prepare written notes and enter them into the designated online tracking system to ensure accurate and timely recordkeeping.
Ensure CEO’s office is always organized and clean.
Conduct front desk receptionist duties such as answering the front door, greeting visitors, mail, and package handling, maintaining the cleanliness of the reception area and conference room.
Draft forms, presentations, flyers, and newsletters.
Conduct research and compile data for decision-making and presentations as required.
Record minutes during meetings and provide summaries as needed.
Manage the CEO’s calendar, appointments, and travel arrangements with precision.
Assist with CEO’s time management and reminders of meetings.
Represent the CEO professionally in their absence when required.
Handle expense reporting and record keeping related to CEO’s activities.
Organize and manage travel logistics for CEO.
Assist/Advise CEO with all aspects of company, to include employee relations, performance management, benefits, learning and development, policy development and implementation, recordkeeping and compliance, workforce and special events planning.
On behalf of the CEO, coordinate the ordering, preparation, and distribution of holiday cards, flowers, and gift baskets as appropriate.
Performs related work as assigned.