Administrative Assistant
About The Position
EnerSys is a global leader in stored energy solutions for industrial applications. We have over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. We complement our extensive line of Motive Power and Energy Systems with a full range of integrated services and systems. With sales and service locations throughout the world, and over 100 years of battery experience, EnerSys is the power/full solution for stored DC power products. Job PurposeThe Administrative Assistant/Receptionist manages the reception area and supports the Accounting and Sales Team, working closely with departmental leadership to ensure smooth daily operations.
Requirements
- High School Diploma
- 2+ years of experience as an Administrative or Office Assistant
- Ability to use Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent interpersonal, organizational, and communication skills
- Ability to work both independently and collaboratively in a team environment
- Strong attention to detail and accuracy
Nice To Haves
- Proficiency in Adobe a plus
Responsibilities
- Greeting and assisting visitors in a courteous and professional manner
- Assist visitors in signing in and signing out of our Badge Security System
- Answer and direct phone calls, emails, and other communications promptly
- Maintaining office supplies and ordering new materials as needed
- Reconcile Account Payables documents daily in the database and review checks to match invoices
- Scan and File for Accounts Payable documents
- Maintain Accounts Payable system to create landing cost work orders
- Review Accounts Payable FedEx and UPS to collect data on whether packages have been delivered from the designated websites
- Supporting the Sales team by reviewing orders, shipping and invoices for correct billing to customers
- Assisting the Sales Team with filing open orders and attached invoices to open orders and filing with closed orders
- Create Sales Team credit application documents with information given
- Any other tasks that may be required
Benefits
- Paid time off plus paid holidays
- Medical/dental/vision insurance plan
- Life insurance, short/long term disability, tuition reimbursement, flex spending, and employee stock purchase plan
- 401K plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
