Administrative Assistant

L&S Mechanical•Richardson, TX

About The Position

The Administrative Assistant is an entry level position with potential for long term growth with L&S Mechanical. This position will require an individual with strong organizational skills and possesses a working knowledge of computer skills such as MS Word, Outlook, and Excel. This position performs duties of a receptionist/administration role which will require, filing, scanning, answering phones, greeting visitors, basic data entry, and the distribution of incoming and outgoing mail services.

Requirements

Desire for long-term growth within the company.
Reliable.
Sharp organizational skills.
Data entry skills for entering negative PO’s (back charges).
Demonstrated ability to prioritize workload, consistently deliver quality work and build positive relationships with coworkers across multiple departments.
Strong command of both verbal and written communications.
Proven computer skills in MS Word, Excel, Outlook, Internet Explorer, and Windows Explorer.
Solid problem-solving skills and a willingness to learn new things with a “can do” attitude.

Nice To Haves

Receptionist experience in the construction industry preferred.
Experience with utility locates is a plus.

Responsibilities

Run and manipulate daily and weekly reports.
Scan and save company documentation into company database as well as utilize basic data entry skills.
Schedule new build underground utility flagging to prevent employee injuries, property damage and unnecessary expenses.
Sort and distribute packages, faxes, and mail throughout the office.
Order office supplies.
Assist in maintaining company vehicle records.
Work with multiple city portals to maintain contractor registrations and request permits.
File warranty parts claims with various manufacturers.
Oversee day-to-day operations of the facility to ensure efficiency and effectiveness.
Coordinate and manage all maintenance, repairs, and upgrades to the facility infrastructure.
Monitor and manage inventory of facility supplies and equipment.