Administrative Assistant

Burjline Builders•Goodyears Bar, CA

2d•$25 - $35•Remote

About The Position

IOK is a dynamic and forward-thinking organisation seeking a highly organised and proactive Administrative Assistant to join our team based in Diamond Bar, California. This is a fantastic opportunity for a motivated individual to become an integral part of our daily operations. The successful candidate will provide essential administrative support, ensuring the smooth and efficient running of our office remotely. You will be a key contributor to our team's success, demonstrating professionalism and a can-do attitude in all tasks.

Requirements

Proven experience as an administrative assistant, virtual assistant, or office admin.
Exceptional organisational and time-management skills with the ability to prioritise a varied workload.
Excellent proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Strong written and verbal communication skills with a high level of attention to detail.
The ability to work independently with minimal supervision and as part of a collaborative team.
A proactive approach to problem-solving and a commitment to high-quality work.

Responsibilities

Managing diaries, scheduling meetings, and coordinating appointments for senior management.
Serving as the first point of contact for enquiries, handling telephone calls and emails in a professional manner.
Preparing and editing correspondence, reports, and presentations.
Organising and maintaining both physical and digital filing systems to ensure information is easily accessible.
Monitoring office supplies inventory and placing orders as necessary.
Assisting with the coordination of company events and travel arrangements.
Providing general administrative support to the wider team to enhance office efficiency.
Liaising with internal and external stakeholders on behalf of the team.