Administrative Assistant

GT Independence•Sturgis, MI

24d•Onsite

About The Position

The Administrative Assistant is a representative of GT Independence who provides phone, e-mail, and face-to-face personal service to people served, employees of GT Independence, and their partners. The Administrative Assistant performs general clerical duties.

Requirements

At least one year of related experience
Competent in the use of Microsoft Office programs and the Internet
Excellent written and oral communication skills
Knowledge of basic administrative procedures and terminology
Ability to participate in a team environment

Responsibilities

Answer telephones and transfer to appropriate individual or queue.
Meet and greet visitors to the office.
Open, log, and distribute all incoming mail appropriately.
Pick-up and deliver mail from and to post office and package delivery company when necessary.
Sign for and distribute UPS/Fed Ex/Airborne packages.
Create and modify documents using Microsoft Office products.
Assist in preparation of regularly scheduled reports.
Download and distribute incoming faxes.
Process documents following established policies and procedures.
Setup and coordinate meetings and conferences.
Arrange travel reservations when necessary.
Document meeting minutes.
Research and gather information.
Maintain inventory of general office supplies.
Draft communications.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning, and filing.
Maintain electronic filing system.
Operate postage machine when necessary.
Develop and update administrative systems to improve efficiency.
Coordinate repairs to office equipment.
Support staff in assigned project-based work.
Maintains confidentiality of records relating to clients
Uphold Company mission and values
Other duties as assigned.